In-house Development vs Outsourcing | A detailed Comparison - Hire Remote Developers
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In-house Development vs Outsourcing | A detailed Comparison

In today’s world, outsourcing is seen as a worldwide phenomenon. Several corporations are currently outsourcing their software development projects.


In today’s world, outsourcing is seen as a worldwide phenomenon. Several corporations are currently outsourcing their software development projects. Many reasons influence firms’ in-house development vs outsourcing decisions, including tight deadlines, greater hiring costs, a lack of relevant expertise, and others.

Typically, outsourcing allows a firm and a hired team to pool their resources in order to save money and produce a high-quality product. However, similar to any other business decision, there are some high-level risks involved. As a result, many organizations are unsure whether to hire an in-house development team or outsource to a software development firm.

So the dilemma is in-house development vs outsourcing; what’s the better option?

Some firms feel that putting together a competent in-house team and providing the necessary resources needs a great deal of patience, effort, and a long-term strategy.

Others believe that outsourcing helps them concentrate on their core activities while delegating non-face-to-face responsibilities to others. Some businesses, on the other hand, say that outsourcing damages their reputation and results in job losses.

Don’t worry; in this article, we will go over when in-house development is a good idea and when you can’t get by without development outsourcing.

What is In-House Development?

In-house development is also known as in-sourcing. Simply translating to using the employees you already have to carry tasks for you. Have the experts you already have in the company develop software for you instead of hiring new help.

As these experts are also employed by you, it only makes sense to utilize their talent and abilities to carry out tasks for you. Moreover, the term is not limited to software development only, and it encompasses using other resources that are being developed in your organization too.

In-house development is very simple. However, success and failure solely depend upon your planning and implementation. Moreover, it may work for some and not for others.

You get to choose your in-house team with free will and an open mind. You handpick the team members to execute a plan/ perform specific tasks. Every team member is assigned a specific purpose that they must complete.

From specialists with the know-how of the niche of the project to the team, a leader who makes sure all members are completing their tasks on a daily/weekly basis, all the members are selected by you. The team works together and makes sure they’re at the top of their game.

Moving on, assembling an in-house team may seem like an easy/time-friendly task. However, it’s not. It is a long and grueling process. It will take you a lot of time to assemble the perfect team. Just assembling a team for the sake of it may not play in your favor.

Therefore, we advise you to take your time when selecting the team members, and everything will work out fine. Once every step is done right, you will end up with a loyal and committed team that you will be able to count on for any or all tasks, easy or difficult, that might come along your way in the future.

That was all you needed to know about what in-house development is. Let’s move forward towards the pros and cons of creating an in-house development.


When you create an in-house team, you have complete control over every single thing they do. This denotes that you are the team’s leader. While developing, acquiring, and managing IT, personnel can be time-consuming, having an in-house team in your own backyard can provide significant benefits.

Cultural Fit

An in-house development team will be a great cultural fit for your company. Since these team members are already employees of your company, they will understand the company culture better. Hence resulting in higher motivation and better results in the end.

No Language or Cultural Boundaries

In most cases, all the team members are selected from the same area. This results in them having the same background in terms of culture and language. Which overall eliminates the barriers of communication and cooperation. With such barriers eliminated, team members are guaranteed to perform better.

Quick Changes

You have a great advantage of the Ability and involvement to make quick modifications to a project with an in-house development team. New features can be added/modified to the products while they are being planned out. Moreover, discussions about technical details and project progress are easily facilitated, which helps to resolve bugs more efficiently.


The involvement of the team results in attention to the technical details that matter most to the company, allowing fast customizability.

Optimal Team Structure

When assembling an in-house team, you get to select the embers that you deem perfect for the team. Doing so allows you to create a balanced group that results in a committed team that stays intact. All of this will definitely consume more time and effort, but all of it is worth it because the new team members will prove to be a valuable asset to the company.

Here are some more advantages of an in-house development team:

  • Within an in-house team, there is a high level of project engagement and face-to-face contact, Control, coordination, and quick team feedback.
  • The team may devote its full attention and commitment to a single project without the pressure of other clients’ deadlines,
  • High project expertise leads to successful bug fixing, independent and support maintenance.

Basically, you have full ownership and control over every aspect of your product when you work with an in-house team. During the development process, you also gain a lot of knowledge.

These were all the prod of in-house development. Now let’s move on towards the cons of in-house development so you can make the right choice.


It’s costly.

Hiring an in-house development team may seem like it’s not costly. But in reality, it is very costly when keeping both hidden and visible costs in mind.

According to Pascale, an average IT developer in the US charges $71,508. And this, too, is exclusive of hidden costs of actions, sick leaves, insurance, social security, recruitment, and onboarding. Moreover, you have to cover all the employees’ fixed salaries even when they are lagging behind on the project.

The turnover rate can be high.

Finding the top employees for your organization is the least of your problems. The actual challenge is finding the perfect IT professional for your project.

IT professionals are in great demand, and you’ll have a hard time keeping competitors and recruiters from snatching the best IT professionals that there are in the market. You can end up counter-offering your developer with higher perks, causing the payroll to skyrocket. You’ll lose your team’s talents if you don’t.

Upskilling the team is your responsibility.

With the emergence of new technologies, tools, and languages, the IT sector is always changing. You’ll need to make sure your team is up to date on the changes, especially if they affect the growth of your products. Training and tools may have a big impact on your company’s bottom line.

When To Use In-House Development?

In-house teams are ideal when you have the resources to hire, train and manage one. This also means you will have more control over how your team works and is managed. Let’s look at these at these points in a bit more detail:

You don’t have a budget constraint

If your startup isn’t fresh and you have plenty of capital that you could use, hiring an in-house team will give you maximum benefits with minimal cons. Yes, in-house teams are costly, which is why we suggest considering it if you have a lot of capital at your disposal.

You need to be in full control

You can’t afford the chances of issues arising, and not having any control over how to avoid them. From making all of the decisions that impact the product’s development to minor details, you need to do that with your own team. Any issues are dealt with right away with an in-house team.

What is Outsourcing?

Outsourcing is the process of delegating your projects to a third party/external organization. Outsourcing usually involves a contract containing terms from both sides. It consists of the requirements of the hiring company and the external organization to avoid clashes and misunderstandings.

Outsourcing has gained a lot of fame over recent years. In 2019 IT outsourcing generated $66.5 billion globally. Google and Slack are some of the biggest examples that we can mention. They are among the famous companies that outsourced their IT developments.

Moving on, outsourcing has a bright side to it, no doubt. However, it also comes with some cons, and we will discuss both below to give you a better understanding so you can choose better.


Price-Wise Expertise

When explained in simple terms, outsourcing is completely worth what you pay for. External development teams are packed with talent, skills, and expertise.

Therefore, when a problem arises during the project, no new hire will be required. In conclusion, if the plan is well-executed, the team will reach its goal faster and with less expense.

Fast Scaling Up and Down

Another great feature of outsourcing is that you are free of the hassle of firing and hiring. You can always add or subtract from the team whenever you like. Moreover, you won’t have to go through the long hiring procedure either. This also brings stability to the company and also brightens its reputation.

Fast Time-to-Market

In addition to the pros of outsourcing, an external team already consists of all the professionals required for a team. Therefore, there never is a need to look for or assemble more members.

However, normally it takes about two to three months to hire skilled developers. But the outsourced teams already consist of super-skilled developers so that time can be utilized on the actual developing process. The time-to-market of the product is greatly decreased.

Proven Workflows

Outsourced suppliers have seasoned teams that have collaborated on several projects in the past as well. Once a team has previously worked together, it will help increase workflow, which will further result in boosted productivity and code quality.

Developers, quality assurance engineers, scrum masters or project managers, and UX/UI designers are only a few of the experts needed for a software development project.

Top Talent

Software development companies have access to the greatest IT professionals. When one of these outsourcing partners is recruited, the employing business gains access to a pool of unique skills and knowledge.

These developers’ abilities have been demonstrated in past projects. Even if a professional isn’t directly involved in the project, they may still help others in the firm by sharing their experience and suggestions. Without having to spend anything more, the corporation gains a significant edge.

Improved Cash Flow

As understood globally, in-house staff has to be paid at the end of each month. However, if the current financial situation of a company does not permit it, the in-house staff becomes an expensive concern. But unlike in-house teams, Payment dates can be arranged if required when engaging an external firm. This will result in an improved cash flow for the company.


Inaccurate Communication

Most project communication is not in person, rather by written, electronic means, such as email or Slack. These types of impersonal communication do not have the same effect and can result in miscommunication or misunderstandings.

Transparency and Security Risks

Miscommunication can lead to a lack of trust. Trust is vital for an outsourced development project. Of course, this will not always be the case and depends much on the contractor and developer. Choosing the right partner is a crucial step. Both parties must agree on acknowledging meeting schedules, and reporting in a way that satisfies everyone’s needs and desires.

Unsupported Code

Becoming dependent on the contractor for maintenance can be a pitfall of outsourcing. The contractor’s services are necessary for producing high-quality code. Nevertheless, the contracting company should have the possibility of working with the code themselves. A trustworthy partner and clear agreements are key.

When To Use Outsourced Development?

When you are looking to have access to a greater talent pool, get work done without compromising the quality that too within a tight budget.

As described above, finding development talent is not easy. Time and money are factors that limit the kind of talent available. Outsourcing saves a lot of money on administrative costs (equipment, rent, software licenses, etc.).

This allows a company to develop its product at a lower price. Outsourcing can also give access to talents in other countries. It is no wonder then that many businesses choose to outsource for specific tasks, even entire projects.

A shift in reasons for outsourcing is also apparent. In the past, it was mainly for economic reasons. Whereas now it gives companies access to top development talent. This is important because applications are becoming more complex and in need of advanced technology.

You have a Budget Constraint:

You’re on a shoestring budget and, like many companies, couldn’t afford to hire a full-time workforce. Outsourcing allows you to have more cash flow flexibility. Furthermore, the obligation of monthly income does not bind you.

You can’t find the right talent:

You can’t seem to discover the proper talent in your city. You’ll be better off hiring an IT vendor to handle the task instead of spending months training one.

Your deadlines are tight!

If you have no past expertise with software development, you may be caught off guard by frequent stumbling blocks. You can’t afford delays when you have a deadline to fulfill, which may be avoided if you choose an experienced IT provider.

You are unsure of what direction to take:

If you have no past expertise with software development, you may be caught off guard by frequent stumbling blocks. You can’t afford delays when you have a deadline to fulfill, which may be avoided if you choose an experienced IT provider.

In-House Development Vs. Outsourcing: What Is Your Best Option?

So, in-house development vs. outsourcing? Both outsourcing and in-house software development have strengths and weaknesses. Considering all the factors, outsourcing a development project is often the smartest choice.

App development is highly specialized, and a well-developed application will attract more customers. Innovation is essential. Therefore, having that innovative edge will give a clear advantage in the market. Global access to the top experts and talents in the field at any moment is possible through outsourcing.

You should also keep in mind these three key points when making a decision:

  • Your Budget
  • Your Timeline
  • Your project Scope

Generally, if you are a company heavily dependent on tech and development, you need an in-house development team, but then again, that can be set remotely, saving you overhead costs. Here’s a good read on setting up remote teams

If you are a company that has some aspects that depend on software, your best bet is to outsource.

In-House + Outsource: Get The Best Of Both Worlds.

Well, evidently, choosing between either in-house or outsourced development is a very challenging task. Both have their pros and cons. Both have very tempting qualities and some setbacks too. Now, what will the solution to this problem be?

In our opinion, giving them both a try is not a bad idea. Try finding a middle ground by combining both options and getting the best of both worlds. A little of this and a little of that always make the best.

What you can do is choose people from your organization to take care of the project’s core dependencies. And tasks that require specific skills, outsourcing is the way to go.

Doing so gives you the best-talented employees overall and also eliminates most of the risks. Moreover, this will cut down the fixed cost and has more flexibility in delegating resources.

The key to blending in-house and outsource development is to get the right partner and this is often done in the form of team augmentation. Hiring product managers or team leads for your in-house development team or supplementing an in-house team with outsourced resources is also a good way to go.

Gaper helps companies set up development teams via team augmentation. Whether you are looking for a developer to hone in on an existing project or you have an in-house team that needs a team lead. Gape also helps with setting up development teams remotely, so you get to cut down on your budget and be more effective!


Q1. Which is better, in-house or outsourcing?

In simpler terms, outsourcing a task/project can prove to be cheaper/affordable than considering getting it done in-house. Outsourcing can prove to be cost-effective, especially if you outsource your project to someone in developing countries where people charge comparatively less.

Q2. What are the drawbacks of the in-house development of ERP?

There are several drawbacks of an in-house ERP for your business.

  • It tends to be expensive to keep up and enhance the framework to address business issues consistently.
  • It can be very costly as the tasks may require more IT staff.
  • The constant changes in technology result in high switching costs.

Q3. What companies use outsourcing?

Outsourcing is mostly utilized by SaaS and FinTech Companies. However, here are some great and famous examples of companies that use outsourcing:

  • Google
  • Amazon
  • Skype
  • GitHub
  • Alibaba
  • Slack

Q4. How to choose a country for outsourcing?

When considering outsourcing, there are two main options that you need to consider: Eastern Europe and Asia. Developers are available all around the globe. However, these locations are our primary options because:

  • The costs are way cheaper in Asia and Eastern Europe as compared to Western regions
  • These areas evidently have the most talented people who are experts at solving the most complicated problems


There is no definite answer when it comes to the debate of in-house vs. outsourcing. Clearly, what may work for one company may not necessarily work for the other. In order to be the right decision for your organization, evaluate your requirements and resources. That may help you make the correct decision for your company. In some cases, combining both methods will deliver the best results. But as we mentioned, you need the right partner to work with.

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